Project Accounting Representative - Jacksonville, FL
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
At Haskell, you're not just joining a company-you're joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you're starting out, growing your expertise, or leading the way, you'll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you'll have the opportunity, flexibility, and sense of belonging to grow your career your way-while making a real impact.
Scope of Position
Responsible for processing invoices and subcontractor requisitions for payment in accordance with
established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.
Job Responsibilities
Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed
Communicate any deficiencies to project management
Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
Maintain detail of insurance coverages though the contract log of accounting system
Maintain detail of subcontractor notices through the contract log of accounting system
Obtain appropriate progress and final lien waivers from vendors prior to payment
Communicating need for additional cost codes to project management
Identify vendor disputes and forward to project management for resolution
Prepare for and assist in audits when required
Prepare voucher package for jobs as required
Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management
Perform other tasks as assigned by the Project Accounting Manager
Additional Qualifications/Responsibilities
Education/Experience
Two-year business or accounting degree or equivalent combination of training and experience
Specific Knowledge, Skills, License, Certifications Etc.
Basic understanding of accounting and auditing procedures and techniques
Knowledge of construction industry procedures related to accounts payable processing
Excellent interpersonal skills and the ability to work as a team player
Proficiency with Word and Excel applications
Ability to communicate effectively, both orally and in writing
Environmental Factors and/or Physical Requirements
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
At Haskell, you're not just joining a company-you're joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you're starting out, growing your expertise, or leading the way, you'll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you'll have the opportunity, flexibility, and sense of belonging to grow your career your way-while making a real impact.
Scope of Position
Responsible for processing invoices and subcontractor requisitions for payment in accordance with
established policies and procedures. Responsible for entry of owner billings into the accounting system in accordance with established policies and procedures.
Job Responsibilities
Obtain proper approval on invoices and requisitions and accurately enter data on a timely basis into accounting system
Obtain owner invoices from project manager and ensure accurate entry of data on a timely basis into accounting system
Enter all subcontracts and purchase orders into accounting system and ensuring all forms have been properly executed
Communicate any deficiencies to project management
Obtain insurance certificates from subcontractors and ensure proper coverages. Communicate with vendors when insurance coverages expire and obtain new certificates. Communicate need for waivers for inadequate coverage to project management
Maintain detail of insurance coverages though the contract log of accounting system
Maintain detail of subcontractor notices through the contract log of accounting system
Obtain appropriate progress and final lien waivers from vendors prior to payment
Communicating need for additional cost codes to project management
Identify vendor disputes and forward to project management for resolution
Prepare for and assist in audits when required
Prepare voucher package for jobs as required
Prepares retainage vouchers and obtains approvals upon notification of job closeout from project management
Perform other tasks as assigned by the Project Accounting Manager
Additional Qualifications/Responsibilities
Education/Experience
Two-year business or accounting degree or equivalent combination of training and experience
Specific Knowledge, Skills, License, Certifications Etc.
Basic understanding of accounting and auditing procedures and techniques
Knowledge of construction industry procedures related to accounts payable processing
Excellent interpersonal skills and the ability to work as a team player
Proficiency with Word and Excel applications
Ability to communicate effectively, both orally and in writing
Environmental Factors and/or Physical Requirements
While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (life, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.