Our client is looking for a highly organized and proactive Office Manager to support the day-to-day operations of their Miami office. Reporting directly to the General Manager, this is a hands-on, multi-functional role that plays a key part in ensuring operational efficiency across Finance, HR, and Administrative functions.
This is an excellent opportunity for someone who is organized, can wear many hats, and thrives in a dynamic environment.
Key Responsibilities
Nice to Have
This is an excellent opportunity for someone who is organized, can wear many hats, and thrives in a dynamic environment.
Key Responsibilities
- Manage invoicing, payments, and expense tracking, and liaise with banking partners
- Support recruitment processes, onboarding, payroll administration, and employee-related matters
- Oversee office lease agreements, vendor relationships, and compliance with labor laws, insurance policies, permits, and company operations
- Ensure office security systems and overall administrative operations run smoothly
- Support sales and service teams with contracts, quotes, purchase orders, invoicing, and payments
- Bachelor's degree in Business Administration, Management, or a related field
- 6+ years of experience in office management or administrative roles
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency with office tools and systems
- Detail-oriented with a strong problem-solving mindset
Nice to Have
- Spanish language proficiency
- Experience working in a manufacturing environment
- Familiarity with U.S. labor laws and administrative practices
- Experience with ERP systems