Fiscal Assistant III
Job no: 539873
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Veteran's Preference Eligible, Environmental/Occupational Safety
Department:71010000 - EHS-ENVR - HLTH - SAFETY-ADMIN
Classification Title:
Fiscal Assistant III
Classification Minimum Requirements:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
- Accounts Receivable, Billing & Invoicing
- Compiles service data and generate internal and external invoices for EH&S Auxiliary Services.
- Collects chart field information from departments and processes E2R or E2E journals for payment.
- Maintains subsidiary ledger of accounts receivable.
- Monitors collection of accounts to ensure payments are received on a timely basis.
- Researches and resolve finance and accounting related issues, including billing or other accounting errors and works with the appropriate departments to resolve the issues.
- Accounts Payable & Purchasing
- Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase when the UF Purchasing Card is not appropriate.
- Assists in processing voucher payments, maintaining purchase order records, change orders, and documentation needed to process payments.
- Assists in working with vendors to maintain and update their supplier information within the University's Procurement System.
- Maintains accounts payable records and files.
- Process Travel Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up documentation.
- Deposits
- Prepares check, Cashnet, EFT, and credit card deposits and maintains accurate records within the UF System and the EH&S system. Updates the EH&S Accounts Receivable system.
- Administrative Functions
- Maintains mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles.
- Converses with vendors and other outside agencies and advises EHS Staff on relevant issues.
- Reconciliation Functions
- As a Tier 1 Reconciler, participates in the monthly reconciliation of the delivered monthly financial reports.
- Reviews transactions for adherence to UF Policy, Chart field accuracy, and addresses errors, when necessary, as well as other duties as assigned.
Must have a valid Florida Driver's License.
Criminal Background Check required.
Normal Work Schedule:
Monday-Friday, 8:00AM-5:00PM
40 Hours per week
Occasional travel to offsite locations
Expected Salary:$25.00-$27.00 per hour, based on education and experience.
Required Qualifications:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
EDUCATION & TRAINNG: Two or more years of experience in fiscal matters.
EXPERIENCE: Experience and knowledge of myUFL as it is related to fiscal functions and account reconciliations.
KNOWLEDGE:
Knowledge of UF Finance and State accounting principles and practices and standard office procedures.
Knowledge of UF Marketplace and UFGO.
SKILLS:
Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.
ABILITIES: -Ability to work independently
- Ability to provide professional customer service
- Ability to communicate effectively (verbally and in writing)
- Ability to plan, organize, and coordinate work assignments
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 12 May 2026 Eastern Daylight Time
Applications close: 26 May 2026 Eastern Daylight Time
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Job no: 539873
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Veteran's Preference Eligible, Environmental/Occupational Safety
Department:71010000 - EHS-ENVR - HLTH - SAFETY-ADMIN
Classification Title:
Fiscal Assistant III
Classification Minimum Requirements:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Job Description:
- Accounts Receivable, Billing & Invoicing
- Compiles service data and generate internal and external invoices for EH&S Auxiliary Services.
- Collects chart field information from departments and processes E2R or E2E journals for payment.
- Maintains subsidiary ledger of accounts receivable.
- Monitors collection of accounts to ensure payments are received on a timely basis.
- Researches and resolve finance and accounting related issues, including billing or other accounting errors and works with the appropriate departments to resolve the issues.
- Accounts Payable & Purchasing
- Assists in purchasing supplies for EH&S Auxiliary services via UF Purchasing Card or preparing requisitions to purchase when the UF Purchasing Card is not appropriate.
- Assists in processing voucher payments, maintaining purchase order records, change orders, and documentation needed to process payments.
- Assists in working with vendors to maintain and update their supplier information within the University's Procurement System.
- Maintains accounts payable records and files.
- Process Travel Authorizations, Expense Reports, and reconciliation of PCARD charges with Chart field and description and scan required back-up documentation.
- Deposits
- Prepares check, Cashnet, EFT, and credit card deposits and maintains accurate records within the UF System and the EH&S system. Updates the EH&S Accounts Receivable system.
- Administrative Functions
- Maintains mileage logs, repair expenses, cleaning and fuel consumption for EH&S fleet vehicles.
- Converses with vendors and other outside agencies and advises EHS Staff on relevant issues.
- Reconciliation Functions
- As a Tier 1 Reconciler, participates in the monthly reconciliation of the delivered monthly financial reports.
- Reviews transactions for adherence to UF Policy, Chart field accuracy, and addresses errors, when necessary, as well as other duties as assigned.
Must have a valid Florida Driver's License.
Criminal Background Check required.
Normal Work Schedule:
Monday-Friday, 8:00AM-5:00PM
40 Hours per week
Occasional travel to offsite locations
Expected Salary:$25.00-$27.00 per hour, based on education and experience.
Required Qualifications:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Preferred:
EDUCATION & TRAINNG: Two or more years of experience in fiscal matters.
EXPERIENCE: Experience and knowledge of myUFL as it is related to fiscal functions and account reconciliations.
KNOWLEDGE:
Knowledge of UF Finance and State accounting principles and practices and standard office procedures.
Knowledge of UF Marketplace and UFGO.
SKILLS:
Proficiency with computers, basic software applications (e.g. Microsoft Office Word, Excel, PowerPoint, Outlook, Access), and working knowledge of PeopleSoft.
ABILITIES: -Ability to work independently
- Ability to provide professional customer service
- Ability to communicate effectively (verbally and in writing)
- Ability to plan, organize, and coordinate work assignments
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 12 May 2026 Eastern Daylight Time
Applications close: 26 May 2026 Eastern Daylight Time
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